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Notice on International Graduates' Thesis Defense and Degree Conferral in Winter 2020​
来源:     日期:2020-09-22    浏览:

Notice on International Graduates' Thesis Defense and Degree Conferral in Winter 2020

All Master’s Graduates:

In accordance with the spirit of the Specific Regulations on the Implementation of International Students’ Degree Conferral ([2015] No.5, Annex 1) and other documents, the following regulations are put forward for the thesis defense and degree conferral of graduate students in 2020, please follow the requirements and work flow in the notice to process relevant work.

I. Qualification of Applying for a Degree

The candidate must pass the course examination stipulated in the graduate curriculum of the corresponding disciplines (specialties) of the university, complete the corresponding training sessions, complete the required credits, of which the degree courses credits shall be no less than 20 and the GPA of all courses shall be no less than 2.3, complete the degree thesis, and submit the application for the degree thesis defense with the consent of the supervisor.

II. General Work Arrangement

Based on the current situation of graduation work of international students in China and the arrangement of graduate degree awarding work of Graduate School of the university in the winter of 2020, it is decided that the degree awarding work of international students shall be carried out simultaneously with the Graduate School of the university. If the paper is identified as “unqualified” in the blind review, defense and other review procedures, the student shall revise his/her thesis for no less than six months under the guidance of the supervisor, and then re-participate in the review of the thesis. (Attached the work schedule for each procedure.)

III. Examination of Thesis Defense and Degree Application

All candidates must complete and check the relevant information in the Examination Form for the Qualification of International Students for the Masters Degree of Hubei University of Technology (Appendix 2) under the guidance of the School of International Education and the educating school and submit the requirements for pre-graduation application. The School of International Education shall examine and verify the information of the candidates, and submit the Summary Form for the Pre-examination of the Qualification of International Students for the Masters Degree (Appendix 3) to the educating school after examination before September 27. Students who have passed the examination can participate in the blind review. If the applicant fails to submit the Examination Form for the Qualification of International Students for the Masters Degree of Hubei University of Technology within the time limit, it shall be deemed that he /she will automatically give up his/her application qualification for the degree.

IV. Pre-defense Work

The pre-defense work of international graduates applying for the degree shall be arranged by the educating school of the students according to the specific situation. Each school shall submit the Arrangement of Masters Degree Thesis Pre-defense to the School of International Education three days before the pre-defense work. After students have passed the pre-defense, they shall revise the thesis according to the suggestions for revision from the defense committee, and fill in the Registration Form of Masters Degree Thesis Pre-defense and submit it to the School of International Education for record.

V. Blind Review of Thesis

The educating school of students shall carry out the blind review of thesis online from October 10 to November 20. The electronic file of thesis (doc file, named after “student number - student name. Doc”, all supervisors’ and students’ names in the thesis are removed, and the specialty name is reserved) shall be submitted to the international student teaching secretary of the educating school before the deadline stipulated by each school, and the blind review fee shall be collected by the school and submitted to the Financial Department of the university and the school receives the charging invoice. The educating school entrusts the experts of the defense group to conduct the blind review of the thesis. The blind review shall be completed before November 20, and the results of the blind review shall be summarized and reported to the School of International Education.

Please submit the thesis and blind review fee according to the time requirements. Those who fail to submit within the time limit shall be disqualified from the degree application qualification.

VI. Degree Thesis Defense

(1) Application for Thesis Defense and Approval

 

After the thesis has been evaluated and passed, the educating school shall propose a list of the members of the Degree Thesis Defense Committee based on each major, and examine the list of the members of the Degree Thesis Defense Committee and the application materials of the degree candidates and make their comments. The thesis defense shall be carried out by on-site, online video, or a combination of both (each educating school shall decide on its own according to the specific situation)from November 21 to November 25.The list of the members of the Degree Thesis Defense Committee shall be submitted to the School of International Education for examination and approval three days before the thesis defense. The educating school may proceed the defense only after passing the examination of the School of International Education.

(2) Composition of the Degree Thesis Degree Thesis Committee

The Degree Thesis Defense Committee for the masters thesis shall be composed of 5 to 7 experts, who shall be professors, associate professors or experts in related professional and technical positions, including 1 expert from the outside of the university and 1 degree thesis reviewer. The Degree Thesis Defense Committee shall have 1 chairman to preside over the defense of the thesis. The candidates supervisor may participate in the Degree Thesis Defense Committee, but shall not act as the chairman. The Defense Committee shall have no less than 5 members if the supervisor participates in the Defense Committee.

The Degree Thesis Defense Committee shall have a secretary to assist in organizing the defense work and be responsible for recording and sorting out the defense materials.

(3) Requirements for Degree Thesis Defense

 

The secretary of the defense committee shall send the degree thesis to the member of the defense committee for review at least 2 weeks prior to the defense. Before the defense, the time and location of the defense shall be announced to the university by means of announcement, etc. The defense procedure shall be standardized, and the scene of the defense shall be photographed. The defense shall generally be conducted in public (except for confidentiality)  in the university, and detailed records shall be documented.

The Degree Thesis Defense Committee shall conduct anonymous voting whether to recommend the conferral of a degree. The resolution shall be adopted only with the consent of more than two-thirds of all the members. After being signed by the chairman of the Degree Thesis Defense Committee, the resolution shall be submitted to the Academic Degree Evaluation Sub-Committee for deliberation.

If the thesis defense fails, the Degree Thesis Defense Committee shall vote and more than two-thirds of the members agree to make a resolution that the candidate shall revise the thesis and make a new defense within 6-12 months. No additional defense shall be made if the new defense fails.

VII. Degree Awarding

Before November 29, the School Academic Degree Evaluation Sub-Committee shall hold a meeting, conduct an anonymous voting according to the resolution of the Degree Thesis Defense Committee and the examination of the comprehensive performance and academic level of the degree candidate, be approved by more than two thirds of the members present at the meeting (not less than two thirds of all the members present at the meeting), make a resolution to recommend to the Academic Degree Evaluation Sub-Committee that the candidate be conferred a masters degree, and submit a report on the examination and verification of the degree conferral to the international student.

Before December 10, the University Academic Degree Evaluation Committee shall hold a meeting. On the basis of the investigation and verification of the candidates by the School Academic Degree Evaluation Sub-Committee, the University Academic Degree Evaluation Committee shall examine and approve the candidates recommended by the school sub-committee for academic degree conferral, and the voting shall be conducted anonymously, and make a decision on conferring the master’s degree on candidates with the approval of more than two-thirds of the members present at the meeting. The university shall hold the graduation ceremony and degree awarding ceremony according to the current situation.

Where the Degree Thesis Defense Committee proposes not to confer a degree, the School Academic Degree Evaluation Sub-Committee and the University Academic Degree Evaluation Committee generally will not conduct the examination; where there are individual disputes, after re-examination by the School Academic Degree Evaluation Sub-Committee and the University Academic Degree Evaluation Committee, those who are found to have reached the standard may make a decision to confer a degree; where certain theses approved by the Degree Thesis Defense Committee are found to be unqualified after examination by the School Academic Degree Evaluation Sub-Committee and the University Academic Degree Evaluation Committee, they may also make a decision not to confer or postpone the conferral of a degree.

VIII.  Other Items

1. Writing and Printing of the Master’s Thesis

The thesis shall be arranged and printed in accordance with the Regulations on Writing  Thesis for International Students in Hubei University of Technology (2017 edition, see Annex 4). All paper materials required for graduation shall be submitted to the School of International Education after being signed and sealed by each educating school. The final thesis submitted for archival purposes shall be printed at the Printing Center of the Academic Affairs Office and submitted in accordance with the “Transfer List of Thesis and Defense Materials of International Students” (Annex5).

2. In the special period of epidemic prevention and control, the supervisor shall earnestly fulfill the responsibility of cultivating talents through morality, actively play the role of the first responsible person for graduates training, keep in touch with each graduate through e-mail, telephone, QQ, Wechat, face to face communication or other ways, strengthen the remote instruction for graduates, reasonably predict the possibility of graduation for graduates who refuse to cooperate, and timely report to the educating school and the School of International Education and give suggestions on postponing the thesis defense.

3. All educating schools shall further improve their ideological awareness, earnestly fulfill the main responsibility of guaranteeing the quality of graduate training, convey the requirements of the university to the supervisor, and timely announce the contact information of the degree application work such as the international student teaching secretary to the supervisor of the educating school, so as to form a four-party linkage work situation of the supervisor, the student, the School of International Education and the educating school.

Contact person for international graduate work: Daisy 15871492776

School of International Education

                                                                                   Hubei University of Technology

September 18, 2020


Work Schedule for Applying for a Masters Degree in Winter2020

Matter

Completion Time

Location/Person

Specific Arrangement

Submission the first draft of thesis

Before Sept. 23rd

Supervisor,

Students send the first draft of thesis to the their supervisor.

Submission of the  form and Degree Application Scheme

Before Sept.27th

Supervisor,  Daisy

The graduate students who apply for the degree shall complete the Examination Form for the Qualification of International Students for the Master’s Degree of Hubei University of Technology (Annex 2);

Daisy of the School of International Education shall submit the Summary Form for the Pre-examination of the Qualification of International Students for the Master’s Degree (Annex 3) to each school.

Revising the first draft and finalizing the thesis; Filling in the Finalized Version Summary for Master’s Degree thesis of International students of HBUT

Arrangement of the pre-defense work by each educating school

Sept.25th -Sept.27th

Supervisor,  Daisy

Students shall send the finalized thesis to the supervisor, the Finalized Version Summary for Master’s Degree thesis of International students of HBUT shall be sealed and submitted to Daisy by the educating school; each educating school shall arrange the pre-defense according to the practical situation.

 

Photograph Collection

Sept.28th -Sept.30th

Printing center (Near campus 110, YunDa express next door: m & g stationery.)

Due to the epidemic, students shall take photos on their own and at their own expense.

Publication of the list of blind peer review

 

Oct. 7th

The website of the School of International Education and the educating schools

The list of students who will participate in the blind peer review shall be published.

Submission of the electronic file of thesis for blind peer review

Oct.9th

the educating schools

Students submit the thesis and pay fees for blind review to the educating units. Daisy shall confirm that the students have submitted the thesis to the educating school.

Blind peer review

Oct. 10th- Nov. 20th

Off campus

All educating schools participate in blind review off campus.

Submission of arrangements for thesis defense

3 days before the defense

School of International Education

Each educating school shall submit the Arrangement for the Master’s Degree Thesis Defense (Annex 6) to the School of International Education.

Application and thesis defense

Nov. 21th - Nov. 25th

/

Students shall bring the Application and Evaluation Form of the Master’s Degree for International Students in HBUT (Annex 7) to the School of International Education for the qualification examination of thesis defense. Each educating school shall organize the thesis defense.

Modification and binding of papers with degree applications

Before Nov. 28th

/

The School of International Education and the supervisors jointly guide students to modify and complete the binding of the thesis and degree applications.

Convening a degree sub-committee to discuss degree applications

Before Nov. 29th

Each educating school

Each educating school shall convene a degree assessment sub-committee meeting to discuss degree applications, produce a list of students recommended to confer degrees, and submit the Resolution of the Degree Evaluation Sub-committee (Annex 8) to the Teaching Affairs Office of the School of International Education.

Collation of the Registration Form for the Conferral of the Master’s Degree for International Students (Annex 9)

Before Nov. 29th

/

The supervisor and Daisy shall guide the students to fill in and submit the form.

Collation of the application materials for the Master’s degree

Dec. 1st

School of International Education

Students refer to the Transfer List of International Students’ Degree Thesis and Defense Materials (Annex 5).

Convening of the Academic Degree Evaluation Committee

Before  Dec. 10th

/

The university holds a degree evaluation committee to discuss the degree application and make a decision on whether to confer the degree.

Obtaining the Graduation Certificate and Degree Certificate

Before  Dec. 15th

School of International Education

Students can obtain the Graduation Certificate and Degree Certificate with a complete departure form with seal.


Annex:
1. Specific Regulations on the Implementation of International Students’ Degree Conferral ([2015] No.5)
2. Examination Form for the Qualification of International Students for Master’s Degree of Hubei University of Technology
3. Summary Form for the Pre-examination of the Qualification of International Students for the Master’s Degree
4. Writing Regulations of Master’s Thesis for International Students of Hubei University of Technology
5. Transfer List of Degree Thesis and Defense Materials for International Students of Hubei University of Technology
6. Arrangement for Master’s Degree Thesis Defense for International Students of Hubei University of Technology
7. Application and Evaluation Form of the Master’s Degree for International Students of Hubei University of Technology
8. School of XXXX Academic Degree Evaluation Sub-Committee Resolution
9. Registration Form for the Conferral of the Master’s Degree for International Students
10. Master’s Thesis Template for International Students of Hubei University of Technology
11. Instructions on the Master’s Thesis Template for International Students of Hubei University of Technology

Package of Annex can be downloaded from the “International Academy Notice Announcement” column. http://sie.hbut.edu.cn/

Degree Affairs Office of The School of International Education Contact: Ms. Wang 027-59750672